➢ You have not faced legal charges related to human trafficking or forced labor

➢ You haven’t been found in breach of the Employment Act in the past

➢ You don’t have any unresolved violations concerning social security, minimum wage, or housing standards

➢ Your business sector qualifies for hiring migrants. The industries that are eligible for employing foreign workers include:

  • Manufacturing
  • Agriculture
  • Construction
  • Plantation
  • Services (e.g., cooking, cleaning, accommodation, golf caddy, cargo handling, etc.)

➢ You must give priority to local job seeker by advertising the position to Malaysian nationals

➢ You must receive approval from the Director General of Labor (DGL) before hiring foreign workers. The application can be submitted online through DGL’s website

➢ The information you will need to provide includes:

  • The vacancy that needs to be filled
  • The total workforce count
  • The number of foreign employees
  • The company’s registration number from the Companies Commission of Malaysia
  • Contact particulars and location
  • The company’s current status (active or inactive)
  • The industry in which your business is operating

➢ You will also need to address the following queries:

  • Is there a record of employee information maintained on the company premises?
  • Does the company provide employees with a copy of their employment contract?
  • How many paid holidays do employees usually receive yearly?
  • What is the company’s payday?
  • Does the company issue payslips to its employees?
  • What are the typical working hours?
  • What is the annual sick leave entitlement for employees?
  • Does the company make contributions towards employee social security?
  • Has the company ever faced charges under the Anti-Trafficking in Persons and Anti-Smuggling of Migrants Act 2007?

➢ You must obtain the quota to hire foreign workers in Malaysia. To do so, you must submit an application to the Ministry of Home Affairs, One Stop Centre (OSC)

➢ Required documents:

  • Form for requesting foreign worker quota 
  • Photograph or company site brochure
  • Additional documents as per industry specifications

➢ Levy payment rates:

  • Manufacturing, Construction, and Services  – RM 1,850
  • Plantation and Agriculture – RM 640

➢ Post a job ad on VideoWorkers and select from the candidates who applied or search the database directly

➢ After finding a good match, conduct the interview and make a job offer

➢ Make sure the candidates you recruit meet the following requirements:

  • They must be aged 18 to 45 
  • They must be deemed fit and healthy as approved by the medical center in their country of residence
  • They must not be on the list of foreigners who are prohibited from entering Malaysia under Section 8 (3) of the Immigration Act 1959/1963
  • Candidates who are to work under a Visitor’s Pass for Temporary Employment (which is the most common type of Employment Pass in Malaysia) must come from specific countries. These countries include: 
    • Bangladesh – can work only in the plantation sector via government agreements
    • Cambodia
    • Indonesia – male citizens can work only in the manufacturing sectors whereas females can work in all sectors
    • Philippines – only male citizens can work in Malaysia
    • Laos
    • Myanmar
    • Vietnam
    • India – not allowed to work in manufacturing sector
    • Nepal
    • Kazakhstan
    • Sri Lanka
    • Thailand
    • Pakistan
    • Turkmenistan
    • Uzbekistan

➢ You must obtain the Immigration Security Clearance (ISC) results for your future employee

➢ You can obtain an Immigration Security Clearance from an ISC center located in the applicant’s country of origin

➢ You must apply for a Visa with Reference (VDR) at the Immigration Department

➢ Required documents:

  • VDR application form fully completed and signed
  • Approval letter from Ministry of Home Affairs (quota approval) 
  • Proof of levy payment
  • IM.12 & IM.38 forms 
  • Security bonds (deposits/insurance guarantee/bank guarantee) 
  • Copy of worker’s passport
  • A passport-size photo of the worker
  • Medical report from the country of origin approved by the Ministry of Health 
  • Worker’s Compensation Scheme (insurance)
  • Health Insurance Protection Scheme Foreign Workers (SPIKPA)

➢ Application fee: between RM 60 and RM 500 depending on the applicant’s citizenship

➢ Your future employee must apply for an entry visa at the Malaysian Consulate or Embassy in their country of residence

➢ Required documents:

  • Passport valid for at least six months
  • Completed visa application form 
  • Two recent passport-size photos
  • Invitation letter from employer
  • Certified Company Registration documents
  • Copy of medical report
  • Immigration Security Clearance (ISC) results
  • Any additional documents that the Embassy may request, such as flight tickets, bank statements, etc.

➢ Processing time: a few business days

➢ Within 30 days of entering Malaysia, your employee must undergo a medical examination with FOMEMA

➢ If your employee’s health status is not satisfactory, they can submit an appeal

➢ If the appeal is rejected, your employee will be forced to return to their country of residence

➢ Processing time: a few business days

➢ In order for your worker to obtain a Visitor’s Pass for Temporary Employment, you must submit the worker’s passport and insurance policies to the Immigration Department

➢ Upon approval of the pass, your worker will obtain a work permit sticker and ID card (i-Kad)

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